How To Recover Deleted Items in MS Outlook For Free?

Admin Last updated on: December 19th, 2024 5 Min Read

Deleting a folder or file intentionally or accidentally without knowing its usefulness is faced by most of us, or we might face it. It is not that easy to recover these files. In this post, we will tell you some free processes to recover deleted files from MS Outlook.

If you delete any file or email from MS Outlook, the chances are high that you can recover it. At first, you need to look for your deleted files of MS Outlook in Trash or Deleted Items. If you don’t find any of those files, you may find the files in the folder “Recoverable Items”. You can use the tool PST Repair for easy access if you can’t access the Recoverable Items folder.

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How to Recover Deleted Items in MS Outlook

Here are the steps to recover Outlook files that are permanently deleted. First of all, you have to find out where your file is located –

Open MS Outlook.
Go to the list of your email folder and hover around “Deleted Items.”
Browse and locate an email that has been deleted accidentally. Once you find the email, right-click and click “Move > Other Folder.”
If you want to move or transfer messages to inbox, choose ‘Inbox’.

Recover Deleted Events, Appointments, Tasks and Contacts

Click on “Move > Other Folder > Calendar” to recover deleted calendars.
Right-click on the file under “Move > Other Folder > Contacts” to recover deleted contacts
Right-click on the file under “Move > Other Folder > Tasks” if you want to recover Outlook tasks.

Here are the ways to recover deleted items in MS Outlook. These steps will help you recover items that are deleted permanently in Deleted Items folder. If you cannot find a deleted item in the folder, you might want to go any other way to recover deleted files in Outlook.

This way, you can recover files from the server. You can restore deleted files in MS Outlook even though you have emptied deleted folders, deleted items from deleted folders accidentally or intentionally, or have removed files with Shift + Delete permanently.

Steps to Recover Deleted Outlook folders:–

Open MS Outlook
Go to the list of email folders
Click “Deleted Items” and be sure “Home” is selected/clicked
Click “Recover Deleted Items from Server” on the top

Note – If “Recover Deleted Items from Server” is greyed out or doesn’t show up, you are offline. So, start over in online mode to make it work.

Browse and find the file and click “Restore Selected Items” and “OK”.

You can also recover all your contacts, emails, tasks, calendars, and other items from the server.

Where Recovered Items go after Restoration?

When your items are restored from the “Recover Deleted Items from Server” option, they automatically move to the Deleted Items folder. After this process, go to Deleted Items. Keep in mind that all tasks, contacts, calendars, files, and appointments are also moved to the folder “Deleted Items”. You have to move such files in their folders. To restore such files, you need to go through the same process as discussed above.

Tips and Tricks to Recover Deleted Outlook Files smoothly.

You can sort and find a specific file in your list of deleted by sorting out with Deleted On, Subject etc. Remember that ‘Deleted On” data shows the date on which file has been deleted permanently from the system or the Deleted Items folder.
All mailbox items like tasks, contacts, calendars are displayed with the same envelop icon.
If you search for an email from a contact and you cannot locate the same, sort the list by “Subject” and look for the email or name of a person.
If you are searching for a task or an appointment that you have deleted, sort the list by the ‘Form’ column and look for your name.
With this technique, users can quickly restore several files at one time. Click on each file and message while holding the “Ctrl” button. You can also restore several emails or files by clicking the first item while holding the Shift key and clicking a final item in this list.

Sadly, if you cannot locate or see any specific file in the server, it is highly likely to be deleted permanently. It cannot be restored with this technique.

Recover Files if Manual Techniques are not helpful

If these techniques are no longer helpful or you can not find your files on a server, the only way to recover deleted items in Outlook is by using a unique program named Outlook PST Repair Tool. Even though you search for it, you can find plenty of tools to recover PST files. If you are looking for one, it is better to go with this Outlook PST Recovery Tool.

It is one of the most cutting-edge recovery tools in the market. It can’t just recover emails but also helps users recover deleted calendars, contacts, and tasks. With this option, you can easily save recovered files in various formats like MSG, PST, EML, DBX, and MBOX. In addition, it can easily recover around 80GB.

The best thing is that it is very simple to understand and smooth GUI, so even a non-technical user can use it with any technical experience. You can also download a free trial version to check its effectiveness. It would help if you always went for manual techniques to recover lost items. You can go for this tool only if it doesn’t work.

You can download the Free Trial Version from here. The free version will show you all the previews of recoverable emails, which you can check by manual.