Last updated on March 20th, 2022 at 10:08 am
In the world of email communications, Outlook and Gmail are the most popular and competitive email clients. However, perhaps it’s the Outlook program will prevail due to its numerous capabilities. If you’ve used the Outlook Desktop software, you’ll discover it difficult to manage email and other work with it off your personal computer.
It is basically an email client that is ready-to-use on your computer. You can interact with your communications when you’re offline or online and view messages in your account, set up tasks for your system, and much more. In the end, numerous individuals or companies that use Gmail prefer switching to Outlook.
As you’ve got vital information in Gmail You may not want to lose it switching to Outlook. We’ll let you know that you do not have to give up all of your data. In this article we’ll explain the steps to transfer the data in your Gmail using Microsoft Outlook.
What are the reasons behind syncing Gmail with Outlook?
- Gmail can be a challenge to manage email accounts however Outlook simplifies the process of keep multiple accounts of mail.
- Outlook has its own desktop application that runs well with Windows 10. Gmail is, however hasn’t been able to use an official software for mail that runs on computers.
- Outlook lets you access your email even when offline, whereas Gmail doesn’t.
In general, Outlook has more and more features than Gmail. This is why professionals prefer using an Outlook client. We’re not affirming we think Gmail is the best platform. If we compare Outlook and Gmail We believe that Outlook is definitely superior. It’s the main reason that people prefer to integrate Gmail and Outlook.
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How can you sync your Gmail account with MS Outlook?
There’s a method that works however it is quite challenging to execute. To make it simpler we have divided the process into four steps. We have included the stages in the following order:
Sign in to your Gmail account
- Access the “Gmail” web-based client in a browser that you have.
- Input your email address and tap “Next.”
- You must enter your passcode and select Next.
- Proceed to the next step after you’ve signed in properly.
Activate the IMAP option in Gmail
IIn this case we used IMAP settings. It is worth noting that Outlook can be modified using POP configurations when needed. If you’re not sure what to do to enable IMAP connection, just comply with these instructions:
- Choose”Settings” and click on the “Settings” icon which appears like a gear symbol.
- Choose “Settings”.
- Choose “Forwarding as well as IMAP/POP” on the “Settings” wizard.
- You must activate”Enable IMAP” and then click “Enable IMAP” function and afterward, hit”Save” to save your changes “Save Changes” icon as illustrated in the image below.
Let you access to less secure applications
Setting programs that are less secure is generally not recommended. But, if this option is disabled, Outlook will not be connected to Gmail. To ensure safety enable two-step authentication and make a login password for the app.
- Select “Google Account” from your Gmail account’s profile on the top left corner.
- Visit the security and passwords section and enable “2 Step Verification” by clicking it.
Then, Gmail’s two-step verification has been enabled. You can follow the steps below to accept less secure apps.
- The same way as above, select “Google Account” from your Google Account’s profile.
- After that, you can access then the “Security option” option.
- Go to the bottom and click “Turn off access”. It is not suggested for Gmail in default.
- Switch the switch. This will affect the state of Allow Less Secure Apps would change to ON immediately.
Lastly, configure the Gmail account in Outlook
Once all the necessary adjustments have been made After that, you can proceed with “add/sync” to your Gmail account to Outlook’s desktop app by following the steps in the following:
- Start your Outlook application.
- Simply click on “File” and then “Add Account”.
- In the greeting screen In the greeting window, type in the Gmail account email, then click “Advanced settings,” select Allow me to create my account by hand, and then click Connect.
- This is an essential step. In order to ensure that you input the correct details, as shown in the following image.
- To sync Gmail to Outlook You must each create the preferences as well as other variables. Make sure you include the information that are shown in the graphic below.
- Log in with your Gmail passwords and click “Connect”.
- Let the process be completed and then click OK. The time will be determined by the size of mail.
Your Gmail address is now correctly synchronized to Outlook. You can now access your Gmail account in conjunction with Microsoft Outlook on the computer.
Are you seeking a professional way to backup your Gmail?
In reality, using the third party email backup program is extremely effective. We all know that Gmail is the most popular email communications platform and many users use it in their everyday job. Certain scenarios could occur when you accidentally erase one important message in your Gmail account. In this scenario the backup of your Gmail backup can be extremely helpful.
If you’re performing the steps described above we highly recommend making use of any Gmail backup software to backup your Gmail and creating a backup to your Gmail. It can be very helpful when you make mistakes in your actions.